Cosmetics Product Information File (PIF) development services

What is the PIF and why do you need it?

The Product Information File (PIF), also known as the Product Information Dossier, is a legal requirement for any cosmetic product marketed in the European Union under Regulation (EC) No 1223/2009.
This document ensures your product has been assessed for safety, quality, labelling and regulatory compliance, and it must be kept available to the competent authorities for 10 years after the last date the product is placed on the market.

What our service includes

Our end-to-end PIF preparation service covers:

Safety assessment (CPSR / Cosmetic Product Safety Report) performed by qualified professionals.
Ingredient review, INCI lists, potential allergens, and compliance with EU Annex II/III.
Labelling and claims verification: we ensure product claims align with current regulations.
Technical documentation: stability tests, microbiological tests, compatibility, required certifications.
Responsible Person role: if needed, we can assume this legal role on your behalf.
CPNP notification (Cosmetic Products Notification Portal), so your product is duly registered with EU authorities.
PIF custody, ensuring it is always ready in case of inspection or audit.

Benefits of working with us

✅ Guaranteed regulatory compliance, kept up to date with the latest EU laws and guidance.
✅ Time and resource savings: we handle technical procedures, admin and complex documentation.
✅ Personalised advice: we adapt to your product type, formulation and target market.
✅ Legal protection: a properly prepared PIF protects your brand during inspections, sanctions or returns.
✅ Trust for distributors and consumers: demonstrates professionalism and product safety.

How we work

Initial contact: we discuss your product (formulation, use, ingredients, claims).
Document collection: we specify the data and tests required (stability reports, analyses, safety data sheets, etc.).
PIF preparation: we compile the CPSR, review labelling, claims and ingredients, and generate all technical documentation.
Notification and registration: we handle CPNP notification (where applicable) and update all relevant registrations and certifications.
Delivery and custody: we deliver the complete dossier + templates, versions, updates, and hold a copy for the 10 years required by law.

Who is this service for?

New cosmetic brands seeking to place their first product on the EU market.
Brands importing products that must adapt to EU regulations.
Laboratories or formulators who need to outsource regulatory work.
Online sellers or marketplaces wanting to ensure full legal compliance.

Pricing and timelines

We offer different packages depending on:

Product type (cream, serum, make-up, etc.).
Formulation and claims complexity.
Whether you already have documents or we need to generate everything from scratch.

➡️ Request a personalised quote with no obligation, and we will provide an estimated delivery time (usually between X and Y business days, depending on the product).

Why choose us?

Because we offer:

Experienced professionals in EU cosmetic regulatory affairs.
Proven experience with international brands + knowledge of AEMPS and health authorities.
Commitment to quality, deadlines and compliance.

Contact us now by email at francesc@soma.cat or WhatsApp at +34 644 08 07 77 to ensure your cosmetic product meets all legal requirements and is ready for market with confidence.

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